If long lists of numbers and phone chains are still part of your school’s communication system, it is time for an upgrade. There are hundreds of people you may need to contact at any given time, and dozens of different groups. Luckily our modern technologies have included amazing communication systems that can make your important job of over seeing a school so much simpler.
Are you still relying on notes sent home and paper calendars to let students and parents know what is happening in the upcoming year? If you set up a website for your school, all of that information can be kept in one place where a distracted student can’t lose it.
A comprehensive calendar can be set up to show school events and holidays for quick reference. You can even grant your teacher's access to post messages about necessary supplies and upcoming tests. A website lets school officials and families communicate effectively, and at their convenience.
Of course unplanned events happen with frequency at a school, and you need a quick method of contacting the affected individuals immediately. This is where a school notification system like DialMyCalls will become your communication central. All of the phone numbers your school needs to stay connected are stored in a central online database. Here they can be grouped into whatever categories you need, like teachers and staff and class by class. This makes it a breeze to pick out the right people you need to reach when time is critical.
DialMyCalls offers a variety of ways to communicate, depending on the situation:
- Voice message: When you want to remind a class of parents about an upcoming field trip, or your teachers of tomorrow's meeting, you can record a message and then send it to their phones. The calls are made instantly through your account, and when answered, the right recipient will hear your message. Consider the time you save by only having to say your spiel once, instead of having to make repeated calls during your busy day.
- SMS text message: More and more people are relying on texts to communicate and now your school can too. Text messages get immediate attention when you have emergent information to share. Is snow causing your school to close early today? Let the parents know right away with an urgent text. An automated text message broadcast is the fastest way possible to get an important message across to hundreds at the same time.
- Email messages: You can all use a special email feature for when you just need to send gentle reminders. Maybe your PTA wants to let parents know about their fundraising schedule, or you need to make a change on the calendar. An email can be used to direct parents to your website to get any updates about the school.
With the right technology at your fingertips you can completely modernize the way your school communicates. There are dozens of issues that need your attention daily, make them your priority by making communication quick and easy.